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CONSTITUTION OF THE ”WORLD FEDERATION OF PARASITOLOGISTS”

I – Name

The World Federation of Parasitologists – founded in Warsaw, Poland, 1960, hereafter designated “The Federation”, is a non-profit making association in the sense of Art. 60 of the Swiss Civil Code.

II – Aim

the aims of the Federation are:

a)     To promote and co-ordinate exchange of knowledge, research and other activities related to parasitism

b)     To assure the continuity of holding International Congresses of Parasitology

III – Full membership

The full members of “The Federation” consist of scientific organisations concerned with parasitism. All full members are elected by the Council of the Federation.

IV – Admission, withdrawal and dismissal

The admission, withdrawal and dismissal of members are detailed in Bylaws.

V- The Council

The Council of the Federation consists of:

a)     One voting representative officially appointed by each member Society

b)     Not more than two additional individual members appointed by the Executive Board.

VI – Council Meetings

Council meetings arew to be held during and at the site of every international congress of parasitology.

Council meetings are normally called by the Executive Board in accordance with the By-laws or by a quorum of the Council at any time. Business to be conducted will be in accordance with the By-laws and when necessary to amend the articles of the Constitution or to act on a motion for the dissolution of the Federation.

The President of the Board or in his/her absence the ranking Vice-President shall conduct the Council meeting. Resolutions are carried by majority of the votes cast by the members present. Dissolution of the Federation or amendments of the articles of the Constitution must be agreed upon by two thirds of the members of thew Council.

VII – The Executive Board

There shall be an Executive Board as described in the By-laws

VIIII – Functions of Executive Board

The functions of the Executive Board are as described by the By-laws.

IX – Meeting of the Executive Board

Meetings of the Executive Board will be described in the By-laws.

X – Mail Ballots and Extraordinary General Meetings

Decisions, normally taken at  meetings of the Council (excluding amendments of the Constitution and dissolution of the Federation), may be resolved according to By-laws.

XI – Minutes

Minutes of all meetings shall be kept according to By-laws.

XII – Liabilities

a)     Financial liabilities are limited to the funds of the Federation. Personal liability of the members is excluded.

b)     The Federation shall not be responsible for the utterances or acts of its members.

XIII – Accounting

The accounting year ends on June 30.

XIV – Financial Statement

The Board submits to the Council at each meeting a financial statement for auditing. The financial statement must contain an exact accounting of the financial status of the Federation.

XV – Dues

The annual dues of members shall be recommended by the Executive Board for approval by Council.

XVI – Amendments

Proposed amendments to the Constitution should be sent to Secreatry at least 18 months before the scheduled Council meeting. Such amendments may be proposed by any member-associations of the Federation.

The Secretary shall submit the properly proposed amendments to all members oıf the Council and members of the Executive Board at least one year prior to the scheduled meeting of the Council.

Changes to the By-laws can be made at any Council Meeting provided that 24 hours notice to be given, in writing, of proposed changes.

The council shall formally consider and act upon the proposed amendments at its regularly scheduled meeting. A favorable vote of two-thirds majority of the Council members present is required to adopt the proposed amendment.

XVII – Dissolution

The Federation has to be dissolved if its objectives cannot be fulfilled. Funds avaliable after dissolution must be used to compliance with the objectives of the Federation.

 

   
BY-LAWS OF THE “WORLD FEDERATION OF PARASITOLOGISTS”

I – Name

The name will be that as stated in the Constitution.

II – Aims

In addition to the aims as stated in the Constitution, an International Congress of Parasitology shall be held in every four years.

III – Full Membership

In addition to Full Membership status described in the Constitution, the Federation, through its Executive Board, may invite other duly constituted governmental or non-governmental organisations which have interest in parasitology to have an observer at the meetings of the Council.

To retain active membership in the Fedration, Societies must pay the annual dues established by the Council.

Affiliated Societies

Specialist and/or international associations without full membership status may join the Council meetings without the right of vote.

IV – Admission, withdrawal and dismissal

Members are admitted to the Federation by a majority vote of the Council upon submission of a written application to the Executive Board which must list current officers and state current membership. Members can withdraw from the Federation at the ewnd of a calendar after submitting an official written notice to the Executive Board.

The Executive Board, by written notice, can propose the dismissal of Societies which do not comply with the Constitution or decision of the Federation. Such dismissal action can be appealed by writing to the Council within 6 months after receiving notification of removal. Council decisions on appeals are final.

V – The Council

The Council of the Federation is as described in the Constitution.

VI – Council Meetings

Council meetings are called by the Executive Board by written notice indicating the agenda four months in advance of such meetings. The names of voting representatives from each Member Society shall be posted 24 hours prior to each Council Meeting. The Council Meetings have the following powers:

a)     To approve the business reports of the Executive Board

b)     To act on motions presented by the Executive Board and by members of the council

c)      To elect the Executive Board by secret vote

d)     To elect financial auditors

e)     To determine the date and place of the next International Congress of Parasitology

The Executive Board may ask individual persons as consultant or expert to join the council meeting, supporting one or more items of the agenda. The observers of governmental and non-governmental organisations shall have no vote or responsibilities in the affairs of the Federation.

VII – The Executive Board

The Executive Board will consist of the following: President, first, second and third Vice-Presidents, Past President, 7 members at large, Secretary and Treasurer. The members of the Executive Board shall be elected by the Councilduring its meeting at the International Congress. In case a Board member was previously a Council member, a replacement shall be provided by the Society involved. They shall serve for a period between two succesive International Congresses. Officers will be eligible for election to other offices. Only the Secretary and the Treasurer can be re-elected to their office. Normally, one of the Vice-Presidents shall become President upon election by the Council.

The order of seniority of the Executive Board members is the following: President, 1st, 2nd, 3rd Vice-presidents, members at large in descending order according to the number of votes obtained when elected. When the President is unable to serve, the first Vice-President shall act as President until the next ordinary general meeting. When the Secretary or the Treasurer is unable to serve, they shall replace each other. When another member of the Board is unable to serve, the vacancy on the Board shall be filled accofrding to the vote obtained during the previous election.

Duties of Officers

The President shall be the chief executive officer of the Federation. The 1st Vice-President shall be responsible for the appointment of a Resolutions Committee and shall report to the Board these resolutions to be considered by the International Congress at the final Plenary Session. The Past-President shall be responsible for appointing a Nominating Committee which will present a list of nominations for positions on the Executive Board. Other nominations may be made by members of the Council but must be submitted in writing, at least 24 hours before the Council Meeting at which elections will be held. Elections will take place by secret vote durng the Council Meeting.

The Secretary is responsible for mail, archives and convocations for meetings, the duty of noting down minutes, and care of the registers provided by law.

The Treasurer is responsible for all financial concerns of the Federation including receipts, payments, maintenance of records for the different transactions and accounts for stewardship during the Council Meeting. The Treasurer is answerable for the Federations properties and must provide guarantees for that. Members of the Executive Board cannot serve as members of the Council and have no vote.

VIII – Functions of the Executive Board

The Board, through its Executive Officers, represents the Federation in matters involving other parties, decides on signature rights and appoints Committees needed to carry out the aims of the Federation.

IX – Meeting of the Executive Board

The President, or in his absence, the most senior member of the Board, calls the Executive Board meetings. Not less than four Executive Board members may request a special Executive Board Meeting.

Resolutions are to be decided by majority of the members of the Executive Board present, in a quorum of not less than 7 members. In case of tie votes the President shall cast the deciding vote. Resolutions of the Executive Board may be decided by mail ballot.

X – Mail Ballots and Extraordinary General Meetings

Certain decisions, normally taken at Council Meetings, may be made either by mail ballot or at an Extraordinary General Meeting.

a)     Mail Ballot: Circulation of a ballot to all Council members. The secretary shall send to all members of the Council an analysis of the questions together with a ballot for voting members. A reasonable time limit, normally three to five months, should be designated by the Executive Board for the return of the ballots. A majority of the ballots returned within the specified time decides the issue.

b)     Extraordinary general meetings: These have to be called by the Executive Board at least 6 months before each meeting. Written notice of such meetings indicating the agenda should be sent to all members of the Council. At least one fifth of the members of the Council should have requested the meeting. Such extraordinary meeting would be held in the international seat of the Federation (Switzerland).

XI – Minutes

The minutes of each meeting of the Executive Board and the Council of the Federation must be recorded and signed by the President and by the Secretary and distributed to the Board and Council Members.

XII – Liabilities

These are detailed in the Constitution.

XIII – Accounting

The accounting year is as described in the Constitution.

XIV – Financial Statement

The financial statement is as described in the Constitution.

XV – Dues

Dues should be reasonable and should cover the legitimate expenses of the Federation.

XVI – Amendments

The mechanism for amending either the Constitution or the By-laws is described in the Constitution.

XVII – Dissolution

Dissolution of the Federation is as described in the Constitution.